D XHTML 1.0 Transitional//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd"> Healthy Aging Regional Collaborative of South Florida
Grant Information Grant Tool Kit Questions and Answers Resource Links

“Health Foundation has become a pioneer within the community by making this Collaborative a reality.  Healthy living is healthy aging.”

Carol Aubrun
Grants writer & Administration
City of South Miami

Questions & Answers
Healthy Aging Initiative Grants


Q. If asking for funds for more than one evidence based program, are we still limited to the space specified for each section of the proposal?  For example, if asking for two programs, does the ABSTRACT for two programs (which requires a lot of information, including two budgets summaries in the space allotted) have to be limited to a ½ page, the
STATEMENT OF NEED OR PROBLEM (which requires baseline data, etc.)
have to be only one page, and so on for each section of the proposal.

A.  The specified space is for each one of the programs selected.


Q.  For further clarification on the above question, do we prepare a separate budget and budget narrative for each program when requesting funds for more than one program?

A.Yes, prepare one budget form and budget narrative for each program.


Q.  The manuals for participants for at least two of the evidence based programs are costly at $20+ . May we institute a “lending library” for the program participants rather than give each of them their own manual to keep?

A. Yes, a lending library is an acceptable way of managing the distribution of  books for the classes. However, the Collaborative will be purchasing books and manuals with bulk prices. We expect that the cost for books will be  reduced.  You may consider ‘testing’ whether offering the books as ‘prizes’ for those who complete 5 of 6 classes makes a difference in attendance or not. 


Q.  Since our organization has three different departments taking the lead on three different programs (Living Healthy, Matter of Balance, and Enhanced Fitness) – should we complete (3) different applications? 

A. The agency does not have to submit three different applications.Within the same application you can describe each of the programs. Since one of the criteria for evaluating the proposals will be the extent of the collaboration you may want to build on the fact that you are developing collaboration within the agency as well as with other community programs.  


Q. May we include caregivers as participants in the project? We feel that the caregiving burden, particularly for people with dementia, may result in depression.

A. It is fine as long as caregivers are identified as clients in your program and care-managers are able to follow-up with the Healthy IDEAS interventions.


Q. Healthy Ideas: is the geriatric depression rating scale a proprietary testing instrument (you have to purchase the scale and scoring instructions) or is it in the    public domain?

A.The geriatric depression scale is in the public domain due to it being partly the result of Federal support. In consultation with the program developers, you may substitute this scale with another scale if the agency is already using a different one.


Q.  Will the Healthy Aging Initiative offer additional funding rounds after the August 2008 application deadline has passed?

A The Healthy Aging Initiative will offer funding rounds on a yearly basis up to 2012. 


Q. We are seeking clarification on the award size and match requirements.  
   Please see the questions listed below.

  1. What is the life of the grant? 1, 2, or 3 years?
  2. Will each year yield an increase in funding to the provider?
  3. Is the provider match in-kind or cash?
  4. Is the match a percentage of the whole award, for each year?
  5. Is a match required for duration of grant years awarded? For example, after first year allocation is there a match required?

  Please see answers below:

  1. The Healthy Aging Initiative will fund grants on a yearly basis.  Each grantee may apply for a continuation grant for year 2, 3, 4 and 5 of the Initiative. 
  2. Funding to the provider will be determined by levels of reach, adoption, implementation and potential for sustainability.   
  3. Year one the provider is required to contribute 10% of in-kind contribution. 
  4. In-kind match contributions are a percent of the whole amount of the budget proposal.
  5. A match will be required for each grant year awarded.   In-kind contribution is expected to increase with each subsequent year. 

Q. Would you clarify if we are supposed to target 300 individuals per grant award or         per program selected?

A. It is expected that each program adopted for implementation will reach about 300 individuals. This number may be a global amount for all the host sites included in one application. This is not a magic number; it reflects a commitment to making a difference in your selected geographical area.  In order to build the capacity of your organization in implementing any one of the evidence-based programs, you need to build the infrastructure to make the program sustainable over a number of years. You also need to collaborate with host sites in your community in reaching participants.   Targeting approximately 300 will help you accomplish this. 


Q. How do we count “individuals served in EnhanceFitness Program.”  

A.  This is a complex question, because we are dealing with a program that extends over time. 

We will use the following definitions:

  • “individual introduced to the program:”  defined as an individual who attends any organized class or session that provides exposure to the content and/or process of the evidence based program (if a caregiver comes with a care recipient that would be counted as two).  We recommend that as you start recruiting for the program you may want to have ‘introductory classes/sessions’ where people are invited to register to learn more about the program.   Some of those ‘sampling’ the program will register for the program and others will decide that it is not for them. 
  • “individual registered for the program:”   defined as an individual who registers for the program, completes all the necessary initial/baseline forms, and receives the initial pre-testing.
  • “individual who receives the full ‘dose’ of the program:” defined as an individual who attends 70% of the classes available to them during a period of four months and completes post program testing.  Note: EnhanceFitness is an ongoing program but for purposes of these definitions, we are looking at individuals who are in the class at least for 4 months.

For the first year of the program, the learning network will be gathering information on how acceptable the program is to our adult population; how many of those who are introduced to the program actually decide to enroll; and how many of those who enroll actually stay for four months. 


Q. When we commit to serve a minimum of 300 persons, what does this mean for EnhanceFitness?

A.   During the first year you need to program your recruitment in order to ensure that at least 300 individuals are registered in the program.  As part of the learning network we will then learn more who comes to sample classes, why they decide to register or not to register, and finally we will be looking at ways to stimulate participants to stay with the program for at least four months.  

We suggest that you think of potential for number of classes, number in each class and the number of sites in figuring out how many people you will be able to serve.   National data shows that about two third of those who ‘sample’ the program will register for it.  With this information you may want to figure out your marketing strategy.  It is important to factor in that in some sites you will only be able to host one class due to limited space. 


Q. Are agencies going to be reimbursed on a per unit base for EnhanceFitness? 

A.  The Healthy Aging Initiative is funding a learning network.  We are building the capacity of partner agencies to implement evidence-based programs, and funding the delivery of these programs.  We will review your budget on the basis on how many classes, in how many sites you are planning to do.   We are not ready to review budget only on the basis on number of persons who complete the program. 

As members of the learning network you will participate in an important collaboration that, with the local evaluation team, enable us to develop a realistic ‘per unit’ cost for EnhanceFitness.  However, it would be premature to do so at this early stage because we have a lot to learn with regard to the implementation of EnhanceFitness in large scale in the South Florida community.


Q. If an agency submitted a “letter of intent” to apply for two or more evidence-based programs, is the agency committed to this or can they submit the proposal for just one evidence based program?

A.  The “letter of intent” was an expression of interest not a commitment; therefore an agency may reduce the number of programs they include in their proposal.   


Q. How does an agency recruit community health leaders or lay volunteers to implement the programs?

A  There is no prescribed way.  Each agency and host partner should identify a small number of lay volunteers or staff members that could be trained as lay facilitators to get the program off the ground.  As the program grows in need and demand, so will the pool of participants that may be interested in getting trained as lay volunteers.  Also, the Healthy Aging Collaborative will be involved in the social marketing of the programs and facilitate recruitment of workshop leaders and participants.


Q.  Is the project coordinator a full-time position?  

A It will depend on the reach and adoption of the program and/or the number of programs the agency is implementing.  


Q. What does the baseline information under the Outcome Objectives mean?  

A  If your objective is to increase by x% the number of older adults in a given geographical area that participate in an evidence-based program; then your baseline is the number of older adults currently participating.


Q. Should each program have its own narrative, work matrix and budget?

A .  Yes, you need to develop a separate narrative for each program. The specified maximum space indicated for the program narrative is for each one of the programs selected.  Please, make sure that you send a separate Section E (work plan matrix) and section K (budget narrative) for each proposed program.